Understanding When to Outsource Stocktakes
A stocktake checks the accuracy of inventory records. Many businesses handle this task internally, but there are times when outsourcing makes sense. Use this checklist to know if outsourcing stocktakes suits your needs.
Key Times to Outsource Stocktakes
1. Lack of Staff or Expertise
- Your team does not have time for a full stocktake.
- Your staff lacks experience in stock control or inventory audits.
2. Need for Accuracy or Independence
- You need unbiased results.
- You want to avoid mistakes or fraud.
3. Tight Deadlines
- You must finish the stocktake quickly for reporting or compliance.
- Your business cannot afford disruptions from a slow count.
4. Large or Complex Inventory
- You have a big warehouse or several locations.
- Your inventory has many product types, or special counting needs (serial numbers, lot tracking).
Buyer’s Checklist for Outsourcing Stocktakes
- Define your goals: accuracy, speed, or independent results?
- List your inventory locations and size.
- Check your own team’s workload and skills.
- Identify your budget for external support.
- Understand what data, systems, or access a provider will need.
- Decide how often you need external stocktakes (annually, quarterly, one-off).
Conclusion
Outsourcing stocktakes can free your staff, improve accuracy, and help meet tight deadlines. Review your situation against this checklist to know when it is the right move.
