Understanding Multi-Site Stocktakes
Multi-site stocktakes involve counting inventory across several locations in a chain. This process helps reduce shrinkage, improve accuracy, and ensure each site meets business needs. Consistency and coordination are key to successful stocktakes.
Planning Your Stocktake
Set Clear Objectives
Define what you want to achieve. Decide if you will count everything or focus on specific product lines. Agree on target dates and times for each location to minimize disruption.
Standardize Procedures
Create a single set of stocktake instructions. Use the same units of measurement and counting methods at every site. Brief teams on the process before starting.
Choose the Right Tools
Use barcode scanners or inventory management software to speed up counts and reduce errors. Make sure all teams use compatible tools.
Executing the Stocktake
Assign Roles and Responsibilities
Nominate team leads at each location. Assign counting pairs or teams to specific areas or product categories. Make sure everyone knows their role.
Maintain Communication
Keep in touch with each site during the count. Use regular check-ins to address issues and track progress.
Minimize Stock Movement
Pause deliveries and stock transfers during the count. This helps prevent confusion and double-counting.
After the Stocktake
Record and Review Data
Enter all counts into your central system. Check for discrepancies and investigate any large differences.
Implement Improvements
Share results with all sites. Identify any common issues and update procedures for next time.
Key Tips for Success
- Prepare teams in advance.
- Use clear, simple instructions.
- Synchronize timing across locations.
- Double-check high-value or high-risk items.
- Review and learn after each stocktake.
