Warehouse Stocktake Checklist: From Prep to Reconciliation

Warehouse Stocktake Checklist

1. Preparation

• Set a stocktake date and inform staff in advance.
• Pause incoming and outgoing stock movements.
• Clean and tidy the warehouse.
• Label storage areas and organize inventory logically.
• Review and print current inventory records.
• Allocate stocktaking teams and assign counting areas.
• Gather required tools: pens, clipboards, scanners, and forms.

2. Counting Process

• Use a systematic approach, such as working aisle by aisle.
• Count each item physically and compare with inventory records.
• Document discrepancies during counting.
• Mark counted items to prevent duplicate counts.
• Store completed count sheets or data securely.

3. Data Entry

• Enter counted figures into the inventory system.
• Check data entry for accuracy.
• Flag serious discrepancies for further investigation.

4. Reconciliation

• Compare physical counts with system records.
• Investigate and resolve all variances.
• Adjust inventory records to match actual stock.
• Document reasons for adjustments.

5. Review and Reporting

• Summarize findings in a clear report.
• Highlight significant issues or trends.
• Store all records for future audits.
• Discuss and implement improvements for next stocktake.